Herne Farm Leisure Centre – Hall Hire

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Hall Hire – Documents, Procedures and Charges.

From January 2022 all hire documents, procedures and charges for the Main Hall at Herne Farm have been reviewed and updated.

To Hire the Main Hall you will be required to complete one of the three new ‘Hall Hire Agreement Forms’.

    1. Single Hire:      This form is used for a ‘Single Hire’ of the Hall for a Meeting, Party, Single Event or Table Tennis.
    2. Multiple Hire: This form is used for a ‘Multiple Hire’ of the Hall for Events, Organisations, Societies or Table Tennis.
    3. Classes Hire:   This form is used similar to the ‘Multiple Hire’ form, but only for the hire of the Hall for Classes (Fitness and Exercise).

Please Note:
a) By signing the relevant ‘Hall Hire Agreement Form’ you are agreeing to theConditions of Hireand Special Conditions of Hiredocuments.
b) Both Agreement forms for ‘Multiple Hire and Classes Hire’ are Annual Agreements (12 months), and when they expire they will need to be renewed.
c) An ‘Entertainment Licence’ is required if any music is to be played and you are charging for entry, either before or at the booking.
d) Any ‘Alcohol’ can only be consumed in the Main Hall, and it must have been purchased at the Leisure Centre Licensed Bar. (You are not permitted to bring any Alcohol onto the premises, unless you have written permission from the Board, and the activity must comply fully with UK Licensing Laws).


Hall Hire Charges:

    • The Hall Hire Charges will be reviewed annually.
    • All Hall Hires are subject to a returnable deposit, (Normal deposit is £100.00, but ‘private parties’ for 18 year olds and above is £250.00).
    • Some Hirers may receive a discount, this will be at the discretion of Herne Farm Limited, (only one discount allowed per Hire Agreement).
    • Residents will receive a 10% discount, (proof of residency will be required).
    • All Hires are ‘Provisional’ until full payment has been received, including the returnable deposit.

1. Single Hire Agreement.

For Meeting, Parties or Single Event.

This agreement form is for a ‘Single Hire’ of the Main Hall for a:

  • Meeting – One-off meeting by an organisation, or company.
  • Party – An ‘Entertainment License’ is required if any music is to be played, and you are selling tickets before or at the party.
    If you require ‘Alcohol’ then the Bar must be part of the Hire, and some restrictions will then apply. 
  • Single Event – One-off event by an organisation, group or company, for example selling goods, pottery etc.
  • Table Tennis – One-off hire for playing table tennis.

Document List: 

  1. Single Hire Agreement Form.
  2. Condition of Hire.
  3. Special Conditions of Hire.
  4. Hall Hire Charges. 

Please complete the ‘Single Hire Agreement Form’ and return it to the Centre, with any fees and deposit.

2. Multiple Hire

For Events, Organisations or Societies.

This agreement form is for a ‘Multiple Hire’ of the Main Hall for:

  • Events – Multiple Hires of events on a regular basis, for example selling goods, pottery etc. 
  • OrganisationsWhen a regular hire is required for meetings or functions.
  • Societies – When a regular hire is required for meetings or functions.
  • Table Tennis – When a regular hire is required to play table tennis.

Document List: 

  1. Multiple Hire Agreement Form.
  2. Condition of Hire.
  3. Special Conditions of Hire.
  4. Hall Hire Charges. 

Please complete the ‘Multiple Hire Agreement Form’ and return it to the Centre, with any fees and deposit.

3. Classes Hire

For Fitness or Exercise Classes.

This agreement form is for a ‘Classes Hire’ of the Main Hall for:

  • Fitness Classes – When you require to Hire the Hall for regular fitness classes.
  • Exercise Classes – When you require to Hire the Hall for regular exercise classes.

Document List: 

  1. Classes Hire Agreement Form.
  2. Condition of Hire.
  3. Special Conditions of Hire.
  4. Hall Hire Charges. 

Please complete the ‘Classes Hire Agreement Form’ and return it to the Centre, with any fees and deposit.

Contact Details

Crundles, Herne Farm, Petersfield, Hampshire, GU31 4PJ.
Tel: 01730 266874  Email: manager@hernefarmlimited.co.uk


Herne Farm Limited registered in England, Number 01130732, Office is The Leisure Centre, Crundles, Herne Farm Petersfield GU31 4PJ.

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